Hanave University – Institute of Business, Management, and Technology (HanaveIBMT)

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LECTURER CONTRACT AGREEMENTS

A. LECTURER ZERO-HOURS CONTRACT AGREEMENT

(Contractual, As-Needed Teaching Engagement)

This Zero-Hours Lecturer Agreement (“Agreement”) is made on this [Insert Date], by and between:

1. The Institution

HANAVE Institute of Business, Management and Technology (HANAVE IBMT)
P.O. Box 114999, Wakiso, Uganda
Website: [www.hanave.ac.ug]
Email: [info@hanave.ac.ug]
(referred to as “HANAVE” or the “Institution”)

2. The Lecturer

Name: [Lecturer’s Full Name]
Address: [Lecturer’s Physical Address]
Email: [Lecturer’s Email Address]
Phone: [Lecturer’s Phone Number]
ID/Passport No.: [Lecturer’s National ID or Passport Number]
(referred to as the “Lecturer”)

3. Nature of the Engagement

This Agreement establishes a zero-hours, non-exclusive, freelance teaching arrangement. HANAVE IBMT is not obliged to offer any minimum number of hours or courses, and the Lecturer is not obliged to accept any teaching assignments offered.

4. Course Engagement

When and if a course is offered and accepted, a Course Engagement Form will be shared with details including:

  • Course Title: [e.g., Principles of Marketing]
  • Faculty: [e.g., Faculty of Business and Law]
  • Delivery Mode: [Online / Face-to-Face / Blended]
  • Duration: [e.g., September 2025 – December 2025]
  • Number of Enrolled Students: [To be confirmed]

Acceptance by the Lecturer will be in writing (email or signed form) and constitute a binding teaching commitment.

5. Payment Terms

  • The Lecturer will be paid based on actual student enrollment.
  • Rate per student: UGX [Insert agreed amount, e.g., 100,000] per course/module.
  • Minimum activation threshold: Course will run only if [Insert minimum number, e.g., 10] students are enrolled.
  • Payment Schedule:
    • 50% paid at the midpoint of the course (after verified enrollment list).
    • 50% paid at the end of the course (upon submission of marks and all deliverables).

6. Status of the Lecturer

  • The Lecturer is engaged as an independent contractor, not an employee.
  • This Agreement does not confer employment status, benefits, or long-term commitment.
  • The Lecturer is responsible for their own taxes, insurance, and statutory contributions.

7. Lecturer’s Responsibilities

Once a course is accepted, the Lecturer shall:

  • Prepare and deliver course content as per HANAVE’s standards.
  • Conduct assessments, grade student work, and submit final marks.
  • Maintain professionalism and uphold academic integrity.
  • Engage in student support and respond to queries during the course period.
  • Comply with HANAVE’s academic calendar and quality assurance protocols.

8. Institutional Responsibilities

HANAVE IBMT shall:

  • Provide relevant academic materials or guidance.
  • Grant access to online platforms and administrative systems.
  • Ensure timely communication of student enrollment numbers.
  • Process payments as per the agreed schedule.

9. Intellectual Property

Course materials prepared by the Lecturer for HANAVE may be retained by the Institution for future use. These materials will be co-owned unless otherwise agreed in writing.

10. Confidentiality

The Lecturer shall not disclose confidential information relating to the Institution, staff, students, or internal documents, both during and after the term of engagement.

11. Termination

This Agreement may be terminated:

  • At any time by either party with 7 days’ notice in writing.
  • Immediately by HANAVE in cases of:
    • Academic dishonesty
    • Student abuse or misconduct
    • Unjustified failure to deliver agreed teaching duties

Termination does not affect entitlement to payment for completed teaching hours or deliverables.

12. Dispute Resolution

Any dispute shall be resolved amicably through discussion. If unresolved, it will be referred to arbitration in accordance with the laws of the Republic of Uganda.

13. Entire Agreement

This document represents the entire understanding between HANAVE IBMT and the Lecturer. Amendments must be made in writing and signed by both parties.

14. Acceptance and Signatures

Signed for and on behalf of HANAVE IBMT
Name: ___________________________
Position: _________________________
Signature: ________________________
Date: ____________________________

Signed by the Lecturer
Name: ___________________________
Signature: ________________________
Date: ____________________________

B. LECTURER FIXED-TERM CONTRACT AGREEMENT

(Fixed-Term Academic Appointment)

This Lecturer Contract Agreement (“Agreement”) is made and entered into on this [Insert Date], by and between:

1. The Institution

HANAVE Institute of Business, Management and Technology (HANAVE IBMT)
P.O. Box 114999, Wakiso, Uganda
Website: [www.hanave.ac.ug]
Email: [info@hanave.ac.ug]
(hereinafter referred to as “HANAVE” or the “Institution”)

2. The Lecturer

Name: [Lecturer’s Full Name]
Address: [Lecturer’s Address]
Email: [Lecturer’s Email]
Phone: [Lecturer’s Phone Number]
ID/Passport No.: [Insert Number]
(hereinafter referred to as the “Lecturer”)

3. Appointment and Duration

The Institution hereby appoints the Lecturer on a [Full-Time / Part-Time], [Temporary / Renewable] basis for the period:

  • Start Date: [Insert Start Date]
  • End Date: [Insert End Date]

This contract may be renewed subject to performance and institutional needs.

4. Position and Duties

The Lecturer shall:

  • Deliver lectures and tutorials in the assigned subjects/modules.
  • Prepare and submit lesson plans, assessments, and student learning materials.
  • Mark assignments, conduct exams, and submit results on time.
  • Provide academic guidance and mentorship to students.
  • Participate in curriculum development, quality assurance, and departmental meetings.
  • Carry out research or institutional activities as required.

Assigned Courses:

  • [Course Title 1]
  • [Course Title 2]
    (Additional assignments may be made by the Dean or Head of Faculty)

5. Remuneration

  • Monthly Salary: UGX [Insert Amount] (gross)
  • Payment will be made on or before the [Insert Date] of every month.
  • Applicable statutory deductions (e.g., PAYE, NSSF) shall be applied in accordance with Ugandan law.

6. Working Hours and Workload

  • The Lecturer is expected to work [Insert number] hours per week, including teaching, preparation, consultation, and meetings.
  • Weekly timetable and workload will be provided by the Faculty Dean.

7. Leave Entitlement

  • Annual leave: [Insert number, e.g., 21] working days per annum (pro-rated for contracts less than 12 months).
  • Sick leave, maternity/paternity leave, and other benefits in line with institutional policies.

8. Code of Conduct

The Lecturer agrees to:

  • Uphold the values and reputation of HANAVE IBMT.
  • Maintain academic integrity and avoid plagiarism or unethical conduct.
  • Treat students and staff with respect and professionalism.
  • Comply with all institutional policies, including those on harassment, misconduct, and IT usage.

9. Intellectual Property

Materials developed during employment for course delivery or institutional use shall be the property of HANAVE IBMT, unless otherwise agreed in writing.

10. Confidentiality

The Lecturer agrees to keep confidential any non-public information about the Institution, its operations, staff, and students, both during and after the term of employment.

11. Termination of Agreement

This Agreement may be terminated:

  • By either party with one month’s written notice.
  • By the Institution, with immediate effect, for serious misconduct, gross negligence, or breach of contract.
  • Upon natural expiry of the contract unless renewed in writing.

All dues must be settled prior to final clearance and issuance of certificates or references.

12. Dispute Resolution

Any disputes arising shall be addressed through internal mechanisms first. If unresolved, they shall be referred to arbitration under the laws of the Republic of Uganda.

13. Governing Law

This Agreement is governed by and construed in accordance with the laws of Uganda.

14. Entire Agreement

This Agreement represents the full understanding between the parties. Amendments shall be made in writing and signed by both parties.

15. Signatures

Signed for and on behalf of HANAVE IBMT
Name: ___________________________
Position: _________________________
Signature: ________________________
Date: ____________________________

Signed by the Lecturer
Name: ___________________________
Signature: ________________________
Date: ____________________________

C. PERMANENT LECTURER EMPLOYMENT CONTRACT

HANAVE Institute of Business, Management and Technology (HANAVE IBMT)

This Permanent Employment Contract is made on this [Insert Date], by and between:

1. The Institution

HANAVE Institute of Business, Management and Technology (HANAVE IBMT)
P.O. Box 114999, Wakiso, Uganda
Website: [www.hanave.ac.ug]
Email: [info@hanave.ac.ug]
(hereinafter referred to as “HANAVE” or the “Employer”)

2. The Employee

Name: [Lecturer’s Full Name]
Address: [Lecturer’s Address]
Email: [Lecturer’s Email]
Phone: [Lecturer’s Phone Number]
National ID/Passport No.: [Insert Number]
(hereinafter referred to as the “Employee” or “Lecturer”)

3. Appointment

The Institution hereby appoints the Employee to the position of Lecturer, on a permanent and full-time basis, effective from [Insert Start Date].

This appointment continues until retirement, resignation, dismissal, or mutual termination, subject to institutional regulations and the terms of this agreement.

4. Duties and Responsibilities

The Lecturer shall:

  • Prepare and deliver academic content in line with curriculum standards.
  • Conduct lectures, tutorials, seminars, and assessments.
  • Mark assignments and exams, and submit student results promptly.
  • Provide academic guidance, mentorship, and support to students.
  • Participate in faculty meetings, curriculum development, and quality assurance.
  • Engage in research, publications, and academic innovation as required.
  • Contribute to community engagement and service activities.
  • Adhere to institutional policies and professional conduct standards.

5. Reporting

The Lecturer shall report to the Head of Department and the Dean of Faculty, or any other officer as designated by the Institution.

6. Remuneration and Benefits

  • Monthly Gross Salary: UGX [Insert Salary Amount]
  • Payment Date: On or before the [e.g., 28th] of each month.
  • Benefits include:
    • Contribution to NSSF as per law.
    • Annual Increment based on performance review.
    • Medical allowance or health cover (if applicable).
    • Professional development opportunities.

All applicable statutory deductions (e.g., PAYE, NSSF) shall be made in line with Ugandan laws.

7. Working Hours and Leave

  • The standard workweek is [e.g., 40] hours, Monday to Friday.
  • The Employee is entitled to:
    • Annual leave: 21 working days per calendar year.
    • Sick leave: As per HANAVE’s Human Resource Policy.
    • Maternity/Paternity leave: As governed by national labor laws.
    • Public holidays as declared in Uganda.

8. Probation

  • A probationary period of 6 months applies from the start date.
  • During probation, either party may terminate the contract with 14 days’ notice.
  • Upon successful probation, the appointment is confirmed in writing.

9. Performance and Appraisal

  • The Lecturer’s performance will be reviewed annually.
  • Continued employment, promotion, or professional development shall be based on performance, contribution to institutional goals, and adherence to policies.

10. Code of Conduct and Institutional Policies

The Employee agrees to:

  • Abide by all HANAVE rules, regulations, and codes of conduct.
  • Uphold academic integrity and ethical standards.
  • Avoid any form of misconduct, discrimination, or harassment.
  • Treat colleagues, students, and stakeholders with professionalism and respect.

11. Intellectual Property

All teaching materials, research reports, and innovations developed under this employment for HANAVE shall be deemed the property of HANAVE IBMT unless otherwise agreed in writing.

12. Confidentiality

The Lecturer shall maintain confidentiality on all institutional matters and data obtained during employment. This obligation continues even after termination.

13. Termination of Employment

This contract may be terminated:

  • By either party with three (3) months’ written notice or payment in lieu of notice.
  • By the Institution on grounds of gross misconduct, incompetence, dishonesty, or insubordination, following due disciplinary process.
  • Automatically at the official retirement age, unless extended by mutual agreement.

Upon termination, all institutional property (e.g., books, devices, ID cards) must be returned, and a clearance process completed.

14. Dispute Resolution

In case of disagreement, the parties agree to resolve issues amicably. Failing that, the matter shall be referred to arbitration in accordance with the laws of the Republic of Uganda.

15. Governing Law

This Agreement is governed by the Employment Act of Uganda and other relevant labor regulations.

16. Entire Agreement

This document contains the complete terms of employment. Any changes must be made in writing and signed by both parties.

17. Acceptance and Signatures

Signed for and on behalf of HANAVE IBMT
Name: ___________________________
Title: ____________________________
Signature: ________________________
Date: ____________________________

Signed by the Employee
Name: ___________________________
Signature: ________________________
Date: _____________________________________